Heal Thyself Small Business and In-Turn Heal This Econonomy - What Small biz & Start-ups Can Do to Prevail Again and Rescue Our Economy

It is no secret (except to folks in Washington DC) that it is small businesses who have led us out of every recession in our history (50% of all jobs and 65% of new jobs). While large corporations hoard money for acquisitions and to invest in innovative technologies to replace humans (because they can afford to) it is the small business owner who judges the horizon and takes the risk to hire talent to grow. Likewise it is the entrepreneur who decides to invest his/her life savings and those of family and friends for a start-up idea or franchise ownership. This is where new jobs are formed. And this is how rampant national under-employment or unemployment issues get resolved.

A rather startling bit of historic news broke a few years ago about startups in America. In 2008, emerging startups for the first time in history trailed business failures. That means more business are failing now than are new businesses entering the market to take up the slack in jobs. 

Some great insight into this trend can be found in this article by Jim Clifton, Chairman and CEO of Gallup. He had a quote in the article that truly captures the challenge we face in America.

"Let's get one thing clear: This economy is never truly coming back unless we reverse the birth and death trends of American (SMB) businesses." 

My intent here in this two-part article is to candidly address these two topics (the birth and death trends of SMBs). I will share a perspective - why and how to improve - that comes from 14 years of consulting for privately held businesses and advising/mentoring startups.

Part 1 - Why are they failing?

To fix the problem we have to understand the problem. Let’s first discuss business failure rates. According to the Small Business Administration, a business started in 2004 has a 48% chance of still being around today - half are gone. The number-one reason businesses fail is rather obvious - they flat run out of money. But how does this occur?

Try these reasons (compiled research of Moya K. Mason, “What causes small businesses to fail.”) :

• Choosing a business that isn't very profitable.
• Inadequate cash reserves.
• Failure to clearly define and understand your market, your customers, and your customers' buying habits.
• Failure to price your product or service correctly.
• Failure to adequately anticipate cash flow.
• Failure to anticipate or react to competition, technology, or other changes in the marketplace.
• Overgeneralization - be everything to everyone.
• Overdependence on a single customer or customer set.
• Uncontrolled growth.
• Believing you can do everything yourself.
• Putting up with inadequate management.

This list is very comprehensive and accurately captures what I have observed. Sadly, these are all preventable, everyone of these causes are, if only business owners would follow the very basic business rules - the very first of which is have a plan, or in the case of a startup, write a business plan (before you launch).

A war is being waged against business/strategic plans.

There are folks out there, especially in the start-up world, who are advocating that business planning is outdated. Here is an entry from one such “expert” who titled his blog, “Why you Should Ditch Annual Business Plans” 

"Business planning is broken. In a world that is constantly changing and increasingly complex, business leaders can’t plan for a predicted future anymore. By the time an annual business plan is ratified the market has moved on to places that nobody could have imagined. If businesses are unable keep up with changing customer needs they stagnate or decline.

Leaders need to abandon traditional business planning and embrace the creative process instead. Business plans should look more like sketchbooks than spreadsheets. What do sketchbooks do? They help artists unlock ideas, to experiment and learn, to stretch boundaries, and to build talent. Artists take their best ideas from sketchbooks and use them to create their best work.

Businesses should operate as a similar collection of experiments. The testing and refining of new growth ideas ensures a constant connection with a changing customer base. Aggressive growth happens when leaders are able to continuously shift investment to those ideas that show the most promise." 

His contention, like so many taking this position, is that the marketplace is changing SO rapidly it is just not possible to plan. He is also suggesting the best and most respected business owner (CEO) is the one who stands up in front of his/her employees with his sketch book of ideas on where he is taking the business. Do you want to follow this leader? This is all utter BS and this mindset explains in part the sad failure rates for start-ups and established businesses alike.

Let’s look at the very basic elements of a business/strategic plan:

• What basic human problem am I solving?

• Is my solution unique?

• Do people want to buy my solutions? What is my proof?

• How big is the marketplace that I am selling to?

• Who are the competitors/trends I should pay attention to?

• What skills/people do I need on-hand to sell and deliver my solution?

• How many widgets will I have to sell to cover costs and be cash-positive?

• How long can I operate with cash on hand?

If you look at these 8 basic questions and compare them to the reasons for failing you have to wonder why business owners fight this basic step of business. I‘ve heard a few excuses over the years and share them here.

“While poor management is cited most frequently as the reason businesses fail, inadequate or ill-timed financing is a close second.”

Because of this, some (especially politicians) will immediately point their finger at our banks and other financing institutions and blame them for this problem. “If they would only loan more we would solve this problem.”, they will claim. There are even those suggesting the criteria for loans guaranteed by the Small Business Administration should be lowered to “untie the hands” of the banks.

STOP!

Asking banks and our government to assume larger risks is not the answer. While it is unimaginable to find the CEO of Coke, Facebook, Home Depot or Uber unable to intelligently discuss forecast sales, cash flow, profits, trends that may impact their market, the competition they face and long-range growth strategies, these types of conversations with SMB’s and startups are dubious at best. So to suggest easier access to US government-backed loans is crazy talk. Let’s not make this mistake again. We’ve seen and felt what happens when our banks and government invest in speculation (Solyndra).

Heal thyself American business owners and save our economy (play the Battle Hymn of the Republic now).

America needs you, small and medium sized business owners. We need you more than ever! There is nothing Congress, or the President can do that will have a more dramatic impact on our economy and jobs than you can by dismissing those who irresponsibly suggest there are shortcuts to success in business. Or those suggesting you can Tweet, or social media, or robo-call your way to growth. Dismiss the notion that simply having an idea and ambition is all that is necessary to launch a start-up. I implore you to help heal our economy by healing your businesses. Become a disciple for businesses owners around you by first following the basic tenets of a growing business - have a plan, execute to the plan. Inspire your workforce with a vision of the future and a realistic written growth path. Show you can lead. Show you can set goals and achieve them on a recurring basis. Show you can be a responsible steward of someone else’s money (a bank for instance) by repeatedly making prudent, plan-based decisions on hiring, marketing, capital equipment and services. Let your profitable sales win-rate reveal how well you know your customer and respect your competitors. And finally, surround yourself with smart, critical thinkers who will not shy away from challenging you or telling you what you need to hear. 

If you do these things you will do more to transform your business, the lives of your employees, and our national economy than any new President, Congress or trade deal could ever dream of doing.

And my message to Washington DC - get the heck out of the way!

Part 2 will examine the second issue facing America - the declining birth trends of SMBs.  

About the author:  Mike Gomez is the President and CEO of Allegro Consulting, a business growth specialty firm in Atlanta, Georgia helping privately held business owners find new avenues for sustained growth for over 14 years. He is a start-up mentor at ATL Tech Village and Four Athens Tech Incubator, guest lecturer at GaTech and UGA, and prolific business speaker.  His growth focused articles have appeared in the Atlanta Journal Constitution, ATL Business Chronicle, Gwinnett Business Journal, and the Business Insider. www.allegroconsultant.com

8 Shortsighted Reasons Business Owners Don’t Plan

I’ve been consulting with business owners for over 12 years. Clients typically call because sales are slumping or things are seemingly out of control. They feel lost about where things are going and are just along for the ride. When trying to diagnose what might be wrong I will always first ask to see the plan for their business. The common response, “What plan?” or they will point to their head and say, “it’s in here”.

 What has always intrigued me about this is when I ask an audience of private business owners to raise their hands if they are at all surprised to find that Coca Cola has a 3-year plan. Or Boeing. Or Target. No one raises their hands. “Of course they do!”, they would say.

Yet when it comes to their own businesses - no plan at all. Remarkably, 90% of private business owners operate without a plan. The success/fail records support this. So, why don’t they plan?

Here are the 8 most common reasons I have heard for this shortsighted behavior.

(1) "I'd rather DO rather than plan." Clients have said they would rather do anything than plan. Fix a machine, support a sales call, talk to a supplier, or review a new website. In doing these things they get immediate gratification of accomplishing something, of solving an immediate problem for the team. After all, they rationalize this is the role of the President and owner, to solve problems, to be an expert on all matters and keep the business humming along. Right?

 (2) "It’s just not possible to do any long-term planning for MY business, it’s just too dynamic and unpredictable right now." “Mike, you don’t understand. My business is different.” Then they will site all the chaos they are managing through. Employee performance issues, a customer cutting their order in half, an upcoming conference to prepare for, a new competitor emerging, and the list goes on. “In such an environment, how do you expect me to do any long-term planning?

 (3) "Time spent on this is just not worth the effort." Citing reasons (1) and (2) they will rationalize that it just doesn’t make sense to spend precious time on this priority right now. Some will further justify this position by recalling an instance where a plan was produced only to sit on a shelf - never to be referred to again.

(4) "I don’t know how." I have had owners tell me they intended to do this for years. Some even locked themselves away and stopped taking calls for the sole purpose of crafting a strategic plan. They admitted only getting as far as typing ... “2014-2016 Strategic Plan” ...at the top of a blank Word document. They add that despite the fact there are numerous resources on the web for how to do this very important and impactful, cerebral activity “it is hard to have any confidence I am doing this right”. That’s not surprising. Building a quality, viable strategic plan takes experience just like any other discipline required to run a good company.

 (5) "What if it’s not the right plan?" Here is the logic behind this excuse. A plan puts our company on certain path. If the plan is wrong the path is wrong and that could spell disaster. “No plan mean I have the maximum flexibility to adjust in real-time based on the real-time dynamics of the business.” I’d like to see a CEO of any public company give this rationale to their Board of Directors or a startup to their principal investors.

(6) "I don’t want to be hand-cuffed on how I run my company." A written plan means accountability. “Publicizing our plan means committing myself (the owner) to accomplishing certain things in certain timeframes, right?” Yes. “Me failing to meet written milestones may give others a reason to justify not accomplishing the tasks I assigned them.” We can’t have that now can we.

 (7) "I’ve operated this long without a plan and it seems to be working for me." Why change? This is one of my personal favorites because I invariably find abysmal marketing initiatives, costly bad hires, and expensive, ultimately aborted excursions into new markets that would not have otherwise been pursued had they been operating to a plan.

 (8) "I don’t have time." “I know I should but things are just too busy right now for me to do any planning. Maybe later when things slow down.” Hint: they never do.

As this year draws to an end you have an opportunity to reflect on your business and your leadership. What did you learn this year? About your competition? About yourself? About your customer? What did your company do well? Where are the weaknesses that should be addressed? There is no doubt you possess a wealth of quantitative and quantitative data - inside your head. But that jungled mess of important information benefits no one in there. The planning process draws that out and makes it actionable. And much like making a movie, the finished product becomes the actionable script for your business.

Want to build a growth plan for your metro Atlanta business?  Let's talk over a cup of coffee.  Contact me here.

About the author. Mike Gomez is President and CEO of Allegro Consulting, a growth specialty firm in Atlanta, GA. Allegro has been helping Georgia’s private business owners plan and execute aggressive growth strategies for over12 years. Mike is a strategy and sales process evangelist with a tool chest built on direct experience in sales ($10B) and operations. He is a prolific speaker, writer, guest lecturer at UGA and GaTech, Next Top Entrepreneur judge, and start-up mentor at Atlanta Tech Village.

The Worst Sales Direction EVER! “Treat it like it’s your own business.”

I've just heard this story too many times not to share it as a learning moment.
I received a call from a salesperson asking for advice as he struggled to meet his quarterly sales quota. I assumed he was calling looking for new sales techniques or particular guidance on moving a client to close. But this was not the case at all. Here is how the dialogue went:
Salesperson says, “I’m selling a product in a market where I have a competitor selling the exact same thing.”
I replied, “Same thing? You mean same features, same everything?”
“Yes”
“Are you more price competitive?”
“No, not really. We offer trade in of older equipment to bring the price down but so does our competitor”
“What about service?”

“Yeah, we do support the customer better than they do.”
”That’s good. But will your customer pay more for this better service?”
“No.”
“Interesting, so tell me what kind of direction have you received from the owner of the business you work for?”
“What do you mean?”
“Well, given the market realities you’ve outlined, how does your owner expect you to win new business? Is he doing things to separate you from this competitor? For example, specializing in a certain niche (becoming experts and thus the preferred vendor) or using marketing and strong advertising techniques to build brand preference (aka, Colgate vs Crest toothpaste)?”
“No, the only guidance I was given was, “Treat it like it’s your business.”
Even the best salesperson will under-perform or fail under these conditions. It is not the salesperson's job to identify target customers and invent ways to differentiate. The role of the owner, President and/or CEO of a business is to equip your sales team with the tools to be successful. At a minimum this includes the following:

• A list of “target customers” 
• those inline with the customer mix outlined in your short and long-range growth plan
• who match the profile of those who will value your product, expertise and/or differentiators
• The compelling story to support why clients should buy your product over competitors
• Who are the competitors the sales team can expect to face and what differentiates us from each
• A supportive marketing (lead generating, branding, demo tools, social media, samples, brochures, etc...) strategy
• The right sales tools and support (travel budget, conference attendance, CRM, bid and proposal, quoting, etc...) - tools that actually help the sales team do their job versus those that help the owner monitor the sales force.

Given that only 28% of a salesperson’s time is spent in front of the customer and about 50% of that time is actually selling (the rest is prospecting (35%), relationship building (10%), and training (5%)), it is imperative, you the owner, equip him/her with the tools to ensure it is the right prospect and that he maximizes the productivity of that time.

In my 12 years of consulting "under-performing sales" has been by far the number one pain point with the blame typically placed squarely on the salesperson or VP of Sales. It is not long into the engagement when humility kicks in as the owner discovers it is their lack of a long-range plan, a clear understanding of what makes them different, a detailed knowledge of their competitors, and an ineffective or non-existent marketing strategy that are the real culprits.

Want to grow your metro Atlanta business?  Let's talk over a cup of coffee about what we can do to give your sales team the right tools for success? Contact me here.

About the author. Mike Gomez is President of Allegro Consulting, a growth specialty firm helping businesses plan and execute aggressive growth strategies. He grew his very first client’s business from $8M to $35M in just two years. Mike is a sales process evangelist, prolific speaker, writer, three-time marathoner, a former military officer and pilot of both aircraft and helicopters. www.allegroconsultant.com

8 Growth Tools Every Business Owner Should Know, Have and Use

You need a good nail-gun, a saw and more to be a carpenter. To be a car mechanic you need a wrench, a computer code reader and a good socket-set to name a few of the essential tools. If you are a regular mountain climber then you likely have good rope, and plenty of high quality caribiners in your tool chest.  So, what are some of the important tools required if you are the CEO of your start-up or established business. 

#1 Business Plan (for start-ups): An exercise and accompanying document you complete PRIOR to launching a new business. Properly done it will force you to be clear on what your business is all about, the product or service you deliver, how you plan to deliver it, and supporting evidence for why customers will buy from you over competing alternatives. It will also tell you how much money you need to keep the business operating effectively before you are producing sufficient cash flow to cover operating expenses. Experience says you will find this document will be obsolete in the first six months of operations as real life will be surprisingly different than your assumptions. Regardless, this step is critical to success.

 #2 Strategic Plan (for established businesses): An exercise and accompanying document that combines your future vision of the business and real life market realities to define in a measurable way what your company will look like 2 to 3 years from now. It is the spot on the map you select before getting into your car for a road trip. Customer mix, revenue, market penetration, operations and people are all addressed in this document. A well done strategic plan will leverage you current strengths, acknowledge and address weaknesses, exploit market opportunities, and counter external threats. Everyone in your company should know your strategic plan - this is how you create an “aligned” workforce.

 #3 Tactical Plan: An annual document that defines specific actions (beyond day to day operations) to be taken by specific individuals in a specific time-frame (usually quarterly) that will incrementally move your company one step closer to the Strategic Plan goals. If you were to envision your business as a movie, this would be the “script”. You are the director and your employees, the actors. You are tasked with completing this movie on time and with no overruns.

 #4 Targeted Customer: Exactly who did you design your product/service for? It is not “everyone”. Your target customer is the bullseye of your sales dart board. The better you are able to describe the critical attributes (job, race, gender, age, income, business, hobby, etc...) the better and more efficient your marketing and sales force will be in finding and winning them.

 #5 Sales Strategy: A process where you analyze the depth and breadth of your market opportunities, the intensity of the competition you expect to face, and given resources you possess to devise a sales plan of attack. Similar to war planning you may choose a broad strategy that secures a large number of small victories or concentrate your resources to score a big impactful strategic win. It defines how and where you will deploy your limited resources as well as the weaknesses of you competition you plan to exploit to win new business.

 #6 Marketing Strategy: Marketing is all about generating qualified leads for your sales team to close on. Developing a marketing strategy is a left brain activity as it involves analysis and critical thinking. A well done marketing strategy involves analyzing your customers (who they are and how they buy) then exploring and selecting the most effective tools (web, social media, billboard, collateral, TV commercials, car wrap) within given financial constraints to garner their interest. You compete and hire marketing experts and service providers for their right brain creative skills to implement your strategy.

 #7 Sales Process: A replicable and thus written method for how you take a warm lead and turn him/her into a happy customer. As you might expect this is one of the most important steps in your business processes and should not be relegated to the personal techniques of any given salesperson. In addition to more consistent win rates, a defined sales process will allow you the owner to engage in a conversation with any of your sales team and know exactly who is in the funnel and where they are in the sales cycle.

 #8 Critical Processes: Those unique, replicable steps your company completes to generate leads, win business, deliver a consistent product or service and collect financial compensation. Documenting these steps provides two major benefits, (1) reduces risk by creating a back-up should you be unfortunate to lose a critical employee with all of the corporate memory due to a job change or accident and, (2) it establishes a baseline upon which to develop improvements. Say your company name is XYZ then what makes your product an XYZ product or service performed and delivered the XYZ way?  

Are you a metro Atlanta business who may need to 'borrow' some of these tools to help your business grow? Let's talk over a cup of coffee.  Contact me here.


About the author. Mike Gomez is President of Allegro Consulting, a growth specialty firm helping startups and establish businesses plan and execute aggressive growth strategies. He grew his very first client’s business from $8M to $35M in just two years. Mike is a growth strategy and complex sales expert, prolific speaker, writer, three-time marathoner, a former military officer and pilot of both aircraft and helicopters. www.allegroconsultant.com

The Formula for a Successful Start-up

Towards the end of an engaging coffee meeting with Harold Brown, a well known and self defined serial entrepreneur and investor in the rising tech community of metro Atlanta, he made this observation, “As I am getting to know you Mike I’ve come to the conclusion you are not a ‘creator’ you are instead a ‘doer’ and I bet if we paired you with a good creator we’d get one heck of a start-up.”   

I wasn’t insulted by that observation at all.  In fact he captured me perfectly.  I am a doer and always have been.  My consulting company is all about helping business owners become more disciplined doers.  There is no doubt the aircraft engineering degree (process orientation) and military upbringing (Dad was career USAF) contributed to these traits.  The whole conversation got me thinking about what the necessary ingredients are for a successful start-up – outside the risk taking, free spirit characteristics you hear about most often. Here’s what I concluded:

(C + D) + Fr = SSu

or

(Creator + Doer) + Financial resources = Successful Start-up

Leave it to a former engineer to turn an observation into an equation. Let’s take a moment to dissect this formula.

Financial resources:  The inclusion of this in the equation should not be a surprise to anyone. It takes money or equivalent to start a company.  We all know that - whether that means going without pay for years or writing checks for website, business cards, office space, travel, capital equipment, etc…. I read somewhere that one of the top three reasons for a start-up failure is being under-capitalized.  In other words they simply run out of money before sales revenues are sufficient to support the business.  Now I will argue that a vast majority run out of money because they spent unwisely namely because they lacked a Doer who would ensure a plan was in place to control precious cash.

Creator:  This is the passionate idea person who can see a problem or need as well as the business solutions to address it.  Though there are common traits between a creator and an inventor the difference is dramatic.  A creator in this case conceptualizes a business solution before a technology solution. Sadly an inventor‘s approach is exactly opposite, which explains why so many inventors are flat broke.  Jeff Stibell wrote this in a Harvard Business Review article titled, Are you an Inventor or an Entrepreneur?

“But don’t confuse being an entrepreneur with being an inventor. Great ideas are a dime a dozen. Action is what differentiates an entrepreneur from an inventor. If you want to focus on ideas, become an inventor — not an entrepreneur.”

Guys like Henry Buckley typify the definition of a creator. He conceived and started 10 businesses, the latest a jogger-based door-to-door pamphlet delivery service called JogPost.

Doer:  This is a person (a) with the discipline and skills to develop and execute a credible business plan, (b) who possess fundamental selling and marketing skills, and (c) who is versed enough in financial balance sheets to make critical and timely decisions, (d) who knows how to find, hire and motivate a talented workforce, and (e) who knows when and how to engage outside experts (legal, accounting, etc…). 

Now don’t get me wrong, I am not suggesting that this is an entirely different person from the creator.  Though quite rare, a creator may in fact possess some or all of these traits.  The important message is a business cannot make it without a well thought out plan, good marketing, strong sales and a disciplined approach to how capital is being utilized.  Take away any one of these and you’ve significantly impacted your chances of success.

Jim Flannery, Founder of the Four Athens technology incubator, reinforces this formula when he shared with me the reason the word “Four” is in his incubator name.  His experience says that you need the following four things to make a successful start-up:

• A business person
• A marketing/sales person 
• A technical person that can implement an MVP (software/hardware start-ups exclusively) 
• A service provider (legal/accounting) 

“I am very fearful of solo founders,” Jim says.  “My advice, rather than say "do you possess these traits", is "can you find two other people that possess one of these traits each AND believe in your (creator) vision"  

My strong message to those creators is to be brutally honest when assessing your skill-sets and if you lack any of those under the category of doer don’t make the mistake of thinking you can get by without it. I’ve seen enough to confidently say you can’t and won’t.

Want some growth advice for your metro Atlanta start-up from a proven "doer"?  Let's chat over a cup of coffee.  Contact me here.

Mike Gomez is the founder of Allegro Consulting, a business growth specialty firm.  He has served as a program manager and business development executive in both Fortune 100 companies as well as small businesses. Through the use of sound yet simplified business processes he has helped Georgia companies achieve remarkable sales growth. Mike is a growth strategy and complex sales expert, prolific writer, speaker, guest lecturer at GaTech and UGA, and a mentor at FourAthen technology incubator and Atlanta Tech Village.  http://allegroconsultant.com

Networking - Your Responsibilities

I had one of those "ah ha" moments recently about networking. In a nutshell here it is, it is my responsibility to equip those in my network who want to promote my business with a way to do it within their comfort zone.

Here's the rest of the story.

I was asked to present a business "challenge" to my bi-weekly networking group of 23 people. Here is the email I sent with the challenge:

My challenge centers on networking. Specifically I am looking for suggestions on how I can better improve my networking effectiveness. I know what you are thinking - not another networking question! But please read on to see why this is unique. 

It is fairly common to hear a business person state he/she needs a good real estate agent, or a payroll expert, credit card processor, lawyer, promotions guy, website, marketing,  insurance provide, or even someone to help sell or buy a business. After all there is no stigma associated when asking for any of these services. Thus, in each of the above cases we can offer up the network of experts we know and trust who can fulfill their needs. 

But how often will you hear a business owner state he/she is struggling with running their business; that he/she is overwhelmed, working ridiculously long hours, or that sales are sinking and they don’t know how to turn things around? The fact is ego, and a multitude of other forces will prevent a business owner from ever admitting they need help let alone solicit openly for a solution. They won't even tell their wives or husbands when there is a lingering problem.  The business graveyard is overflowing with businesses whose leaders were pulled down into the death whirlpool despite being thrown one ring buoy after the next. Though I know each of you (in my networking group) can spot a company in need of my business consulting services, I also know it is unrealistic for me to expect you will ever say anything to that owner or even suggest a counseling coffee meeting with me. It is sort of like telling a psych patient he is psychotic. Nobody wins. So given this reality, how should I network? What should I ask of those I meet in networking meetings who are sincere about finding ways to connect me with potential clients? I haven't figured this out which is why I now only ask for speaking referrals. That seems to be something most are more comfortable taking about.

This response from one of my strongest advocates (Daniel Mastrodonato of Payroll1) is a reinforcement that I had failed in fulfilling my responsibilities as a good networker - to make it easy for those in my group to connect me with others.

"That is a tough one because I have been pondering over that since I met you! I want to refer business to you, as you have done to me, but I fall over my words when I want to say to some of my business owners……… You need HELP and I have just the guy that can HELP!"

We all know that a personal referral is one of the most powerful marketing tools for any business.  Getting that referral requires more than just being great at what you do.  To truly leverage your network you must equip them with a script that is natural to them, that won't be awkward, or make them come across as inappropriately nosy.

Have you equipped your network with a script for how to promote your business? Are they comfortable with using it? Have they tried it in a business networking environment?  What kind of response does it generate?

Success Diagram

I can't take credit for the humor in the first two - it's the last one that I added. Though thoughtful planning and sound execution (based on a plan) doesn't guarantee smooth sailing to success it sure will lessen the severity of the deviations.

Tough Decisions are Part of Entrepreneurial Landscape

Whether you are the owner of a start-up or a well established business you are going to be challenged to make tough, agonizing decisions that will have a lasting impact.

Peter Drucker said this about decision making and business, “Whenever you see a successful business, someone once made a courageous decision.”

Decision making is part of the landscape of business.  And in the true spirit of the immortal words "The buck stops here," the toughest decisions are reserved for you the owner.  So how do you make these types of decision.  First and foremost you use your strategic and tactical plan as a guide.  A well vetted, market-based long and short-range plan is a very valuable tool for making tough business decisions. "Is it consistent with the plan?" is one of my favorite questions to ask owners struggling with a tough decision.

But what if both or all the options are consistent with the plan. What then?

There is something to be said about trusting your instinct and making decisions that way.  If you have a lot of relevant experience from which these "instincts" originate then you are likely to make a pretty good decisions. But I am a data guy.  Even with my depth of experience I feel more comfortable and confident when unemotional data is added to the decision process.

Here are the steps I would take to guide me towards making a tough decision:

• What strategic problem am I trying to solve? (Be as specific as possible.)

• What solutions are there to solve my problem? (short-term and long-term)

• What is the approximate cost (financial ($cash)) of each solution? Ballpark it.

• The strategic impact (pros and cons) be of each solution over say a 2-year period? KISS principle

• Rank the solutions by cost.

• Rank the solution by strategic impact.

• After compiling this data step away for a day or two.

• Now put your CEO hat on and look at the data as if a person on your staff is presenting these options to you for the very first time. 

• Make an executive decision.  Document your rationale (On this date, I chose this course of action because.....).

• Proceed - and don't look back.

Getting input from an advisory board for those decisions of strategic significance may also be prudent.  But recognize, you and only you will be held accountable for the decision you ultimately make.  There is a reason for the saying, "It's lonely at the top."

Want some unbiased help exploring options and assessing impact of different strategies?  We can help. Contact us here. The first coffee is on us.

About the author. Mike Gomez is President of Allegro Consulting, a growth specialty firm helping turnaround businesses wrestling with stagnant growth. He grew his very first client’s business from $8M to $35M in just two years. Mike is also a prolific speaker, writer, three-time marathoner, a former military officer and pilot of both aircraft and helicopters. www.allegroconsultant.com

NOT ONE DIME MORE UNTIL …. A message from a small business owner to the administration and Congress.

Like many of you business owners, I too recently completed my taxes and cringed at how much of my money is going to Washington DC.  Mind you, I don’t mind paying taxes.  I understand there are roles the federal government has a constitutional obligation to perform (defense, regulate commerce, regulate immigration, coin money, etc…) and as a “customer” of these services it is my duty to help fund them.  I also understand the federal government is not a private company and thus by it’s sheer size cannot behave like one.  Despite this I think it is reasonable to expect they will strive to adhere to common prudent business practices.  The top three as a I see it are: (1) be fiscally conservative and sound (solid balance sheet), (2) be good stewards of the funds they receive from tax payers by searching for ways to remain lean and efficient and avoid waste, and (3) never lose sight of who your customer is and try your best to meet or exceed their expectations.

The recently publicized lavish ($822,000) Vegas trip taken by GSA (government) employees was a gross violation of trust.  Add to this the $523,000,000 dollar federally backed loan given to now bankrupt solar start-up, Solyndra, one has to wonder if there is a business person among them in charge. 

Causing further angst is the latest chant from Washington “we cannot solve our current fiscal crisis with spending cuts alone”.  However it is worded you know this is political speak for - new taxes have to be raised. The conversation then immediately proceeds to who should pay and how much. Here is where I want to stand-up and yell, “STOP!” 

When a business is forecast to have red ink on their balance sheet and they know their customer will be extremely sensitive to any price increase they focus first internally to find a solution.  They start by tackling internal waste. Then they ferret out and eliminate “nice to have” versus “must have” spending. And lastly and most regrettably a company will look at their people – evaluating and cutting layers of management and staff – learning how to do the same with fewer.  It is only after they completely exhausted these stressful steps do they come humbly to their customer and make the case for raising prices.  This is a process that has been taking place and continues to take place in businesses large and small since the very first business opened its doors.

It is time we ask our federal government to do the same thing.  That before nonchalantly asking us, their customer, for one dime more we must insist they exhaust every means to internally bring down their operating budget now.

Let your voices be heard America and tell the folks in DC …..

Not one dime more until each of the 15 cabinet departments (Treasury, Defense, etc…) and the multitude of their subordinate agencies (see entire list here) completes a thorough review and cut of wasteful spending.

Not one dime more until these same agencies candidly review the necessity of all discretionary and operational spending. In a time of fiscal crisis if it is not an absolute “must have” then they should learn to live without it.

Not one dime more until each and every agency conducts a thorough review of management layers, administrative staff and the workforce.  Most companies have to deal with this at some stage in their lives.  The federal government is no different.  A high national unemployment figure is not sufficient rationale for skipping this step.  The goal is an ultra lean organization void of perks.

And finally, not one dime more until Congress reviews every single appropriation ($3,769,000,000,000). Are these “must have” spending or “nice to have”?  I would argue that in the fiscal climate we are in today a $500 million loan to a solar start-up is not a “must have”.

I realize these are painful, difficult steps that will have personal and political ramifications.  Politicians will have to let pet projects and agencies die. Those who remain will have to learn to do more with a lot less. Businesses and State governments have to weather these storms when they are in crisis, our federal government should do the same.

When the spending is actually cut and the excess people let go our legislative and executive branch leadership should report to their customers (tax payers) on the outcome and new state of the federal balance sheet.  Then, and only then should they be allowed to start the debate about how much and who should cover the remaining deficit.  But not one more dime until this is done.

Let’s put an immediate stop to any conversation of tax increases and compel our leadership to prove they can for once do the tough part of cutting waste, non value-added spending, and staff now – not in 2016 or 2020 - NOW! Not one more dime until then.

Let your voice be heard. Call/write your representative, those who are running for office and those who seek reelection, not one dime more until....

About the author. Mike Gomez is President of Allegro Consulting, a growth specialty firm helping turnaround businesses wrestling with stagnant growth. He grew his very first client’s business from $8M to $35M in just two years. Mike is also a prolific speaker, writer, three-time marathoner, a former military officer and pilot of both aircraft and helicopters. www.allegroconsultant.com

What Script is Your Business Following?

I was speaking to a large gathering of business owners and was asked whether there was an inherent conflict between planning for growth and the more free spirited entrepreneurial-like approach - where you stay agile and react to opportunities as they arise (i.e., operate without a plan). This was a great question as it addresses a big misconception about planning - that it somehow hand-cuffs a business in any way.

To answer the question I asked the audience to imagine themselves accidentally walking onto the set of a movie production. Then imagine grabbing the megaphone and asking everyone on the set to freeze for a moment and to please hold up their script for the day. In this case, none of us would be too surprised to see that the cameraman, the director, the soundman, the actors, and even the caterers will all be able to produce a script for that specific day.  The cameraman will know which cameras he has to have ready and where they should be staged.  Because of the script, the actors will know the lines and the scenes they are expected to be ready for.  And the script will reveal to the caterers how many meals they have to prepare for and where they will be served that day. You see, a movie will never come together without a script.

Now take that same megaphone into your own business and ask your leadership team and employees to produce their script for the day. How will they react to this request? I suspect most will give you that “deer in the headlights” look.

There is not a producer in the world or investor that would pursue a movie production without a well written script. The idea is simply preposterous. Yet most of us will run our businesses without one.

The script for your company is a plan - a simple concise document which aligns your team around a common objective or end-state that is consistent with your vision and market conditions. And, like the script for a movie, there are portions written specifically for specialized roles. Sales, operations, finance, human resources, marketing should each have a script which defines the specific tasks they must complete (and when) to keep your “movie” progressing.

The script governing the day-to-day operations are process documents which describes how a product or service is produced and delivered within your company.

You will find that businesses that grow consistently year after year operate to a well vetted long-term (3 yr.) and short-term (1 yr.) plan. It is the plan they refer to BEFORE making a hiring decision, investing in capital equipment, or spending precious cash on marketing campaigns and website improvements. It is also the plan that will guide them when building and executing a sales strategy.

These same growing companies also recognize that the process by which they produce a product or service can impact competitiveness. By documenting critical processes they eliminate the risk of being dependent on any one person’s memory or contribution. It also gives them a foundation from which to explore innovative changes that will improve efficiency and thus increase profitability.

Now I hope I have convinced you that, like a movie, your business too requires scripting. Can you imagine actors, cameramen, and set designers coming to a specific location and then left to their own to interpret the verbal instructions of the producer’s vision for a movie. It would be chaotic at best with numerous costly ventures down one frustrating dead-end after another. Entrepreneurial or not, is this the atmosphere for a growing thriving business? No.

So, where is the script for your business? It is worthwhile to note that since 1980 over 70% of the winners of the Academy Award for best picture also received the Oscar for best screenplay – the script.

Auburn Football - A "Change" Lesson for Business Owners

“Life will teach you the lessons, it is up to you to learn them.”

A lesson about implementing transformational “change” in your organization.

Two weeks ago Auburn’s head football coach (CEO) Tommy Tuberville fired his offensive coordinator (VP)Tony Franklin in a dramatic mid-season move most will argue was done to save his own job. The firing followed what could only be described as a dismal year for Auburn football where they started the season ranked 9th in the nation and after losses to LSU, Vanderbilt and Arkansas no longer show up in the polls.

For those who don’t follow Auburn football it is important to know that historically they have run a conservative offense relying heavily on running up the middle and the use of the option. The CEO (Head Coach) felt this offense hasn’t been producing the results needed to achieve the goal his Board of Directors (Auburn Trustees) or shareholders (fans) expect - a national title. As a result, the CEO made the bold decision to adopt an entirely new offensive strategy called “the Spread”. Considered by most to be a very dynamic and complex - no huddle/shotgun - offense this style is a vast departure from anything the Auburn “company” has done before.

Like any good CEO introducing “change”, Tommy Tuberville researched and hired one of the guru’s of “the Spread” offense, Tony Franklin, and named him his new Offensive Coordinator (Vice President). He would not let Tony Franklin hire his own assistance but was told instead to use existing assistants - loyal to the CEO.

So what went wrong?

An insightful radio interview with Tony Franklin revealed classic mistakes made by the CEO in implementing change in his organization. The VP stated there was little communication between him and the CEO after he was hired. There was no social contact whatsoever. The VP also stated there was little if any attempt by the CEO’s assistant (long standing employees and managers) to befriend him let alone embrace the new guy. Though the CEO would speak publicly of his support and commitment to this new offense, even when things were not going well, the interview left one with the distinct impression he did little else in the way of actions to make this transformation successful. And on game days, the CEO would not hesitate to make public (over the headphones) critical observations of his new VP’s play calling.

Let’s explore how the CEO’s action or lack thereof undermined and in fact directly contributed towards the failure of this transformation. First, he believed that simply communicating his intention to change was all that was necessary to have his employees and leaders embrace the change. What he failed to understand is from an employees perspective, the kind of communication that impacts behavior is 10 percent “traditional” vehicles (speeches, email, etc...), 45 percent organizational structure (whatever punishes or rewards) and 45 percent management behavior. The last 45 percent includes “off the record remarks”, and daily activities. In the words of Sue Swenson, CEO of Cricket Communications, “What you do in the hallway is more powerful than any thing you say in the meeting room.”

Secondly, he mistakenly believed that you can manage a transformation strategy in the same manner as you would an incremental changes and past success will assure future success with this venture. Incremental change - continuous improvement - is linear, predictable and logical. Transformational change, on the other hand, is a redefinition of who we are and what we do. It is often unpredictable (responding to unforeseen circumstances, challenges and opportunities), and illogical (demanding people and organizations change when they are the most successful). Most importantly, past success is not a valid indicator of future success. In fact, past success may be the greatest obstacle.

In closing, organizations don’t change. People do - or they don’t. If they don’t trust leadership, don’t share the organization’s vision, don’t buy into the reason for change, and aren’t included in the planning - there will be no successful change - regardless of how brilliant the strategy.

Tony Franklin was noble for accepting responsible for the failure - however, those who know about implementing significant change in an organization recognize this failure was caused by the tone and manner in which the CEO, Tommy Tuberville, improperly introduced, embraced and supported the change.

P.S. Tommy Tuberville was fired at the end of the season after a dismal 5-7 record. The new coach, Gene Chizik, reintroduced "the Spread" offense and ended his first year with a respectable 8-5 record and a perfect 14-0 season and National Championship title in his second year.

* Italicized text taken from The Biggest Mistakes in Managing Change by Carol Kinsey Goman, Ph.D.

More information can be found at my
website: AllegroConsultant.com

Have a great day.

About the author: Mike Gomez is the President of Allegro Consulting, an Atlanta-based business growth specialty firm. Allegro provides operating advice to businesses and organizations on a wide range of management issues that effect growth, such as strategic and organizational planning, marketing, sales and business process improvement. www.AllegroConsultant.com